With more time and practice, we'll work together to develop the skills you need to ensure you write memos, emails, and more.
A direct, easy to understand, and quick form of business communication is 'reading'. When you read this article, you will be able to learn the basics of business writing.
Business writing tips
Business writing is any written means of communication used in a purely professional context and includes emails, memos and reports.
It is straightforward, clear, and written in an easy-to-read style. With continued practice, you can become a professional business writer.
Here are some guidelines:
1. Get to the point
Get straight to the point when drafting a business report. Tell readers what they need to know beforehand to avoid searching for it.
Make sure your sentences are short and to the point, while keeping your paragraphs brief.
This helps focus on the most important points and formulate your report in a way that is easy to read and remember.
2. Take action
Most written action reports include a call to action, which is information provided to guide and encourage readers to respond.
It helps them know what to do, what path to follow, and so on. Maintain a professional and tactful writing style.
You can start with a salutation or end with a brief conclusion, and remember that compliments like “please” and “thank you” make an impact.
3. The review
Revision is an important part of good writing. After you have completed your first draft, read it carefully and identify the appropriate and inappropriate points in it.
Clarify the sentences, choose the simplest words, and organize the language structure in a logical order.
As part of the review process, try reading your work out loud or ask someone to read what you wrote and give you feedback. These two methods help you discover new perspectives and ideas.
With so much reading and rewriting workload, don't be surprised if getting a polished, ready copy requires multiple revisions and drafting revisions.
Remember, business report writing is a skill that takes a lot of practice to develop, but as you master this practice you will gain a skill that is incredibly valuable.