Keyboard Shortcuts For Microsoft Office is Very important to To be able to complete tasks faster, save time and great effort while using Microsoft Office programs.
In this article we will provide you with a set of important shortcuts for the most popular office programs ( Word - Excel - PowerPoint ) as follow :
- Microsoft Office General Shortcuts
- Word Shortcut
- Excel Shortcut
- PowerPoint Shortcut
1. Microsoft Office General Shortcuts
Ctrl + L | Align left |
Ctrl + J | Align Justified |
Ctrl + B | Bold |
Ctrl + I | Italictze |
Ctrl + = | Superscript |
Ctrl + Shift + = | Subscript |
Ctrl + U | Underline |
Ctrl + Shift + < | Decrease font size |
Ctrl + Shift > | Increase font size |
Ctrl + K | Insert hyperlink |
Ctrl + F | Find |
Ctrl + H | Replace |
Ctrl + Home | Go to beginning of document |
Ctrl + End | Go to end of document |
Shift + Right arrow | Select letter to the right |
Shift + Left arrow | Select letter to left |
F7 | Spellcheck |
F12 | Save As |
Ctrl + Delete | Delete word to right of cursor |
Cul Backspace | Delete word to left of cursor |
Shift F3 | Change text case |
2. Word Shortcuts
Ctrl + L | Mark Table of Contents entry |
Alt + Shift + 1 | Mark citation entry |
Alt + Shift + X | Mark index entry |
Ctrl + T | Indent paragraph |
Ctrl + M | Create hanging indent |
Ctrl + G | Go to |
Ctrl + 0 | Add or remove a space above paragraphs |
Ctrl + 1 | Single space |
Ctrl + 2 | Double space |
Ctrl + 5 | 1.5 space |
Ctrl + Enter | Insert page break |
Ctrl + [ | Decrease font Size |
Ctrl + ] | Increase font size |
Alt + Ctrl + F | Insert footnote |
Alt + Ctrl + D | Insert end-note |
Alt + Ctrl + S | Split document window |
Alt + Shift + D | Insert date |
Ctrl + Alt + 1 | Change paragraph to Heading 1 |
Ctrl + Alt +2 | Change paragraph to Heading 2 |
Ctrl + Alt + 3 | Change paragraph to Heading 3 |
Ctrl + Shift + E | Turn tracking on and off |
Ctrl + Shift + W | Underline words without underlining spaces |
Ctrl + Shift + D | Double underline (includes spaces) |
Ctrl + Shift + A | Format text in all capital letters |
Ctrl + Shift + 8 | View or hide non-printing characters |
Shift + F7 | Thesaurus |
Alt + F7 | Find next spelling or grammar error |
3. Excel Shortcuts
F2 | Move to end of text in cell |
Alt + Shift + F1 | Insert new worksheet |
Ctrl + Shift + ($) | Apply currency format to numbers |
Ctrl + Shift + (!) | Apply number format with 2 decimal places |
Alt + Enter | Add line break in cell |
Shift + Space bar | Selects row |
Ctrl + (-) | Delete cell deletion (Check Follow) |
Ctrl + (-) + L | Shifts cells left |
Ctrl + (-) + U | Shift cells up |
Alt + W + F | Freeze panes (Check Follow) |
Alt + W + F + R | Freeze top row |
Alt + W + F + C | Freeze first column |
Alt + W + F + F | Freeze a certain number of rows. Also Unfreeze. (If Freeze has been |
Alt + H + B | Add border. Options |
Alt + H + B + O | Bottom border |
Alt + H + B + A | All borders |
Alt + H + B + N | No border |
Alt + H + B + S | Outside borders |
Alt + H + B + H | Thick bottom border |
Alt + H + B + B | Double bottom border |
Ctrl + Space bar | Selects column |
Alt + ( =) | Auto-sum numbers |
Ctrl + (‘) | Copy formula from above |
Ctrl + 9 | Hides row |
Ctrl + 0 | Hides column |
Ctrl + Shift + 9 | Unhides row |
Ctrl + Shift + 0 | Unhides column |
Alt + H + D + R | Delete row |
Alt + H + D + C | Delete column |
Ctrl + Shift + (+) | Insert. Options (Check Follow) |
Ctrl + Shift + “ + ” + I | Shifts cells right to insert cell |
Ctrl + Shift + “ + ” + D | Shift cells down to insert cell |
Ctrl + Shift + (+) + R | Inserts entire row |
Ctrl + Shift + (+) + C | Inserts entire column |
Ctrl + Shift + (%) | Apply percentage format to numbers |
F9 | Recalculate all workbooks |
Alt + H + H | Choose fill color |
4. Microsoft Office (Power Point Shortcuts
A. Create / Edit Shortcuts
Ctrl + M | Insert new slide |
Ctrl + Shift + D | Duplicate current slide |
Ctrl + Up arrow | Move slide up |
Ctrl + Down arrow | Move slide down |
Ctrl + Shift + Up arrow | Move slide to beginning |
Ctrl + Shift + Down arrow | Move slide to end |
Alt + N + P | Add picture |
Alt + N + X | Add textbox |
Ctrl + D | Duplicate object |
Ctrl + Shift + C | Copy object formatting |
Ctrl + Shift + V | Past object formatting |
Ctrl + Shift + [ | Send object to back |
Ctrl + Shift + ] | Send object to front |
Ctrl + G | Group |
Ctrl + Shift + G | Ungroup |
Ctrl + Space bar | Play or pause media |
Ctrl + N | Insert comment |
F5 | Run presentation |
Shift + F5 | View presentation from current slide forward |
B. Presentation Shortcuts |
| S | Stop or restart an automatic show |
| B | Make screen go black |
| W | Make screen go white |
| Ctrl + P | Activate pen tool |
| E | Erase pen marks |
| Ctrl + A | Change pen to pointer |
| Ctrl + H | Hide pen or pointer |
| Tab | Go to next hyperlink |
| (Slide no) + Enter | Go to slide no |
See: Keyboard Shortcuts for Windows and Mac