This sample lesson contains useful rules that you may want to use in your business correspondence.
If you decide to copy and modify any of these characters for your own use, be sure to choose the correct words.
Rules for writing a simple letter
Below is a simple sample letter set that you will need in business and benefit from a simplified understanding and a light explanation. e letter in business English.
1- If you write to an unknown person or company:
A: Beginning of the letter:
- Dear Sir/Madam
- To whom it may concern
- Dear Sir or Madam
- Yours faithfully
- Yours truly
- Truly yours
2- If you write to a woman whose name you do not know:
A: Beginning of the letter:
- Dear Madam
B: End of Letter:
- Yours faithfully
- Yours truly
- Truly yours
3- If you write to a man whose name you do not know:
A: Beginning of the letter:
- Dear Sir
B: End of Letter:
- Yours faithfully
- Yours truly
- Truly yours
4- If you write to a person whose name you know:
A: Beginning of the letter:
- Dear Mr/Mrs/Ms
B: End of Letter:
- Yours sincerely
- Very truly yours
- Sincerely (yours)
5- If you write to someone you know personally:
A: Beginning of the letter:
- Dear Ahmed/Sara
B: End of Letter:
- (With) Best wishes
- Yours
- Love
- All the best
- Kindest/Best regards
Example of writing a simple letter
A note to know before writing the letter:
- The position of the address is the same as in the message.
- Steet, Road and Avenue can be written abbreviated as (St) (Rd) (Av).
- Postcode/zip code can be written under the city.
- Write the name of the country in CAPITAL LETTERS.
A simple letter example:
Adam John - 78 Court Street - Washington - USA
Mrs Sara Nagy
Manager
18 St. Tahrir Square
Our ref: 1082
Your ref: 7801
Dear Mrs Sara,
We are pleased to acknowledge your order no. 202 dated 1st October 2001. Your order is already dealt with. We will inform you when the consignment is ready for delivery.
Please do not hesitate to contact us if you require further information.
We thank you for your custom and again look forward to being of service to you in the future.
Yours sincerely,
Adam John