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How to End an Email Using Expressions

How to End an Email Using Expressions


You will learn here expressions to end an email with thanks, future focus, showing them you want to help, mentioning the next contact between you, help or information, offering help or information, friendly ways to say "bye", apologizing or closing when responding to complains, closing remarks, including phrases for ending your email.

When you are sending employment- or business-related email messages, it's important to end your letter in a professional manner.

Here are 10 ways you can end an email in a professional way:


1. End an email with expressions for thanking 

 

These general thank-you phrases can be used for all personal and professional communications:

  1. Any assistance you could give me in this matter would be greatly appreciated.
  2. Any feedback you can give me on this would be gratefully accepted.
  3. Any help at all would be much appreciated.
  4. Any help you can offer me with this would be greatly appreciated.I really appreciate the help. / time / assistance / support you’ve given me.
  5. Thank you (in advance).
  6. Thank you for your cooperation.
  7. Thank you in advance for your assistance (in this matter).
  8. Thank you in advance for your cooperation.
  9. Thanks (in advance).
  10. Thanks a lot.
  11. Thanks a million.
  12. Thank you for your help. / time / assistance / support
  13. Thank you once more for your help in this matter.
 

2. End an email with expressions with a future focus

 

Expressions with a futuristic focus are important and we need them when you want to have an action from the other person:

  1. I look forward to hearing from you (soon).
  2. I look forward to hearing from you soon / meeting you next Tuesday.
  3. I look forward to seeing you soon.
  4. I would appreciate your immediate attention to this matter.
  5. I’m looking forward to hearing from you (soon).
  6. I’m looking forward to your reply.
  7. Look forward to hearing what you think/ getting your input/…ing…
  8. Looking forward to hearing from you (soon).
  9. Please advise as necessary.
  10. Please let me know if that’s okay/ if that is acceptable with you/ if that sounds okay/ if you can/ if you can help/ if you need an extension/ if you need to reschedule/ if…
  11. Please let me know what you think/ when might be a good time/...
  12. We hope that we may continue to rely on your valued custom.
  13. We look forward to a successful working relationship in the future.
  14. We look forward to receiving your documents/ application/ permission/…

3. End an email with expressions for showing them you want to help

 

I think you will need to know how to offer any help. Here is a how to end an email with offering help:

  1. (In the meantime) if you need any more information, please feel free to email me.
  2. Drop me a line if I can do anything else for you.
  3. I hope the above is useful to you.
  4. If anything about that isn’t clear, please drop me a line.
  5. If anything isn’t clear, just let me know.
  6. If I can be of assistance, please do not hesitate to contact me.
  7. If you have any further problems, please do not hesitate to contact me.
  8. If you have any more questions, just let me know.
  9. If you have any questions, please let me know.
  10. If you need any more info, just drop me a line.
  11. If you need any more information, please contact me.
  12. If you require any further information, feel free to contact me.
  13. If you require any further information, let me know.
  14. If you require any further information, please do not hesitate to contact me (at any time).
  15. Let me know if you need anything else
  16. Please contact me if there are any problems.
  17. Please feel free to contact me if you need any further information.
  18. Please get in touch if you need any (more) help with this.
  19. Please let me know if there’s anything (else) that I can do to help.
  20. Please let me know if you have any questions.
  21. Please phone at any time if you need/ if you have any questions about…/ if…
  22. Please phone my mobile if you get lost/ if you have any trouble with…/ if…
  23. Should you need any further information, please do not hesitate to contact me.


4. End an email with mentioning the next contact between you

 

Emails between customers and customer service reps or other departments, It will often contain phrases to meeting or for another meeting. See our phrases:

  1. Can’t wait to see you again!
  2. Hope we have the chance to meet again soon.
  3. Hope you can come!
  4. I hope we have the opportunity to meet again soon.
  5. I hope you can come.
  6. I look forward to doing business with you again soon.
  7. I look forward to meeting you then.
  8. I’ll phone you…
  9. I’m looking forward to seeing you then.
  10. Keep in touch!
  11. See you on Monday/ next week/ on…/ next…/ then.
  12. Speak to you soon/ then/ on Monday/ next…/ on…./ later.
  13. Speak to you then.
  14. Will write again…
  15. Write soon!
 

5. End an email when you need help or information

 

This section explains how to write a sample email to professor, manger or even coworker asking for help. Here some expressions how to asking for help:

  1. Any feedback you can give me on this would be greatly/highly/much appreciated.
  2. Cheers.
  3. Does that sound okay?
  4. I look forward to hearing from you soon.
  5. I look forward to seeing/meeting you.
  6. I would appreciate your help in this matter.
  7. If you could have it ready by tomorrow/the end of next week, I would really appreciate it.
  8. Looking forward to hearing from you soon.
  9. Please let me know if this works/if you are available/if that sounds good/if you can/if you can help/if you need to reschedule...
  10. See you on Thursday/next week.
  11. Sound okay?
  12. Thank you for everything.
  13. Thank you in advance.
  14. Thanks again (for bringing this matter to my attention/ for your interest in…/ for…).
  15. Thanks.
 
 

6. End an email with offering help or information

 

Close your email with offering requests and inquiries that the recipient maybe need it. It’ll make your conversation more polite. See the expressions below:

  1. ... drop me an email/drop me a line.
  2. ... please do not hesitate to contact me.
  3. ... please feel free to contact me/to get in touch.
  4. ... please let me know.
  5. For further details...
  6. hat’s clearer now.
  7. hope that answers all your questions.
  8. Hope that helps.
  9. I hope it's clearer now.
  10. I hope that answers all your questions.
  11. I hope that is some kind of help.
  12. I hope you find this helpful.
  13. I know that's a lot to take in, so let me know if anything I've said doesn't make sense.
  14. If we can be of any further assistance, please let us know.
  15. If you have any (more) questions (about)...
  16. If you need more information/more info/further information,
  17. In the meantime, if you need any more information,
  18. Let me know if you need any help.
  19. Sorry I couldn’t be more help.
  20. That meets with your approval.
  21. That’s some help.

7. End an email with friendly ways

 

Expressions to end an email when "bye" is too boring:

  1. All the best with…
  2. All the best,
  3. Best regards,
  4. Best wishes,
  5. Cheers, (*common in the UK and Australia, informal in other countries)
  6. Good luck with….
  7. Have a good evening/ day/ weekend/ break/...
  8. Have a great weekend!
  9. Have a wonderful day!
  10. Hope you have a good vacation/ journey home/…
  11. Hope you have the chance to enjoy the nice weather/ the cherry blossom/ the holiday/…
  12. Send my love to John.
  13. Say “Hi” to John from me.
  14. Please send my (best) regards to John.

8. End an email with apologizing or closing when responding to complains

 

When responding to angry emails, your agents will need to read a very fine phrases. See our expressions:

  1. As I said, really sorry about all that/ about….
  2. Hope that is okay (with you).
  3. I hope that is acceptable with you.
  4. I hope this is okay with you.
  5. I hope you can understand.
  6. I really hope we can find a solution soon.
  7. Once again, please accept our apologies for any inconvenience caused/ for the inconvenience caused/ for the delay/ for…
  8. Once again, please accept our apologies for any inconvenience caused/for the inconvenience caused/for the delay/for the misunderstanding.
  9. Sorry about the complications.
  10. Sorry for any trouble caused.
  11. Sorry for the delay (in arranging this/ in…).
  12. Sorry I couldn't be of more help.
  13. Sorry this is taking so long to sort out.
  14. Thank you for your understanding/for your patience.
  15. Thanks again for your understanding/for your patience.
  16. Thanks for your patience./ Thank you for your patience.
  17. We would like to apologise in advance for any inconvenience caused.


9. End an email with closing remarks

 

Some people think they can simply leave a closing out of an email. However, this is extremely unprofessional; always include a closing remarks. Here you go:

  1. Do not hesitate to contact us again at [telephone number/email address] if there's anything we can help you with.
  2. For further details ...
  3. Happy holidays!
  4. Hope to hear from you soon.
  5. I enjoyed working with you and look forward to...
  6. I look forward to doing business with you in the future.
  7. I look forward to seeing you next week.
  8. I would appreciate your reply.
  9. I would be happy to have an opportunity to work with your firm.
  10. I'd appreciate your reply,
  11. I'd love to hear your feedback.
  12. If I can help in any way, please do not hesitate to contact me.
  13. If there's anything I can do to help you, just drop me a line.
  14. If we can be of any further assistance, please let us know.
  15. If you require any further information, please let me know.
  16. If you require more information ...
  17. Let me know if you need any help.
  18. Looking forward to hearing from you,
  19. Looking forward to hearing from you.
  20. Please let me know what you think.
  21. Thank you for taking this into consideration.
  22. Thank you for taking your time,
  23. Thank you for your help.
  24. Thank you for your patience/time/cooperation.
  25. Thank you once more for your help in this matter.
  26. Thanks again,
  27. We hope you are happy with this arrangement.
  28. We look forward to a successful working relationship in the future.
  29. We would be (very) pleased to do business with your company.
 

10. Common expressions when ending your email

 

When you’re drafting an email, ending it is the easiest part. Whether you sign-off with "Warmest Regards," "Thanks," or "Keep On," it only takes a second, and you probably don’t give it a second thought. Common example below:

  1. All the best,
  2. ATB,
  3. Best,
  4. Best regards,
  5. Best wishes,
  6. Best,
  7. BR,
  8. BW,
  9. Bye for now,
  10. Cheers,
  11. CU,
  12. Have a great weekend!
  13. Have a productive day!
  14. Have a wonderful day!
  15. Hugs and kisses,
  16. Kind regards,
  17. Lots of love,
  18. Many thanks,
  19. Regards,
  20. See you,
  21. Sincerely yours,
  22. Sincerely,
  23. Take care,
  24. Thanks,
  25. With best wishes,
  26. XOXO,
  27. XXX,
  28. Yours,
  29. Yours sincerely,
  30. Yours truly, 
 

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